Privacy Policy: What We Collect & Why We Collect It
GDPR: General Data Protection Regulation Policy. May 2018.
What information is being collected?
As part of visiting me we will need to have a record of your personal details, date of birth, address, telephone numbers, email and relevant medical information relating to your session. A unique reference number will also be allocated to you.
Personal data about your presenting symptoms and treatment provided will also be documented in detail. You have access to this information at all times.
All data will be held behind lock and key.
No client files are left on surfaces for other clients / staff to read.
All data taken whilst on a mobile treatment will be transported in a locked bag, out of sight in a boot. No notes are left unattended in a vehicle at anytime.
All notes being transported will use the unique reference codes to identify you as a client. In the rare event they are stolen or lost, you cannot be identified or traced.
All notes will be kept secure for a period of 8 years for adults and will then be destroyed if you are no longer attending clinic. All children’s notes will be kept until adult age ( 21 ), and then destroyed if no longer attending clinic.
Who is collecting it?
Your practitioner / receptionist is collecting data at the start of your first session. Some information maybe requested by email or text message to ensure the smooth running of your treatment. On occasion data from relevant medical notes / letters and scans may also form part of the data collected and held by your practitioner.
How is it collected?
Collection of data will happen via pen and paper note taking, secure email, text messages, occasionally photographs, videos, and letters by mail. No personal data will be collected via social media.
Why is it being collected?
Data is collected to record, guide and supervise the your progress and be able to communicate effectively with the you for the best outcomes. It is also used to compare progress week to week and to highlight changes, red flags, yellow flags, action to be taken and a detailed dialogue of treatment provided.
How will it be used?
Data will be used to communicate appointments, session information, progress, relevant referrals, and relevant consented media.
Who will it be shared with?
Data is rarely used to communicate and be shared outside of the clinical environment. On occasion you may be asked for permission for the information to be shared with another practitioner or medical service for referred treatment:
Full permission will be requested first.
Personal data will be sent by post or email separately to your treatment information and a personal allocated reference code will be used to ensure the individual cannot be identified without the 2 pieces of data recording being put together.
Client experiences can be shared with the public with full consent from the client themselves.
What will be the effect of this on the individuals concerned?
There should be no data leakage with regards to clients.
No data is shared with 3rdparties without consented permission.
No data is sold to third parties for business reasons.
No data is held on phones unless encrypted with a pin number / finger print recognition. No phones are left unattended. Lost / stolen phones need to be locked remotely to prevent 3rdparties reading any sensitive information.
All computers / laptops and tablets are locked with passcodes and not left unattended. Only individuals with permission to read notes can access this data.
Is the intended use likely to cause individuals to object or complain?
I take data protection and privacy seriously and promote this philosophy to all the industry in relation to protecting client data.
The data mapping in place should never cause a client to object or complain. Any queries and requirements are taken seriously and honoured.
Banking
We use Barclay’s Bank to receive/transmit funds transfers and we access information via online banking. Learn more about Barclays security practices on their website https://www.barclays.co.uk
Offline Backup
Periodically we backup our online databases and store that information on secure office hard drives that are password protected and kept under lock and key only accessible by directors.
Website
We use cookies to make your browsing experience more personal. We notify you when you visit or return to one of our websites to remind you each time.
Contact Us
If you have any questions or wish to request deletion from one or more of our databases, as detailed above, please feel free to get in touch.
James Palmer, Data Protection Officer for Body Kinetics Therapy
Phone: 07522 676446
Email: [email protected]
Correspondence address:
Body Kinetics Therapy
4 Ossian Mews
London
N4 4DT
GDPR: General Data Protection Regulation Policy. May 2018.
What information is being collected?
As part of visiting me we will need to have a record of your personal details, date of birth, address, telephone numbers, email and relevant medical information relating to your session. A unique reference number will also be allocated to you.
Personal data about your presenting symptoms and treatment provided will also be documented in detail. You have access to this information at all times.
All data will be held behind lock and key.
No client files are left on surfaces for other clients / staff to read.
All data taken whilst on a mobile treatment will be transported in a locked bag, out of sight in a boot. No notes are left unattended in a vehicle at anytime.
All notes being transported will use the unique reference codes to identify you as a client. In the rare event they are stolen or lost, you cannot be identified or traced.
All notes will be kept secure for a period of 8 years for adults and will then be destroyed if you are no longer attending clinic. All children’s notes will be kept until adult age ( 21 ), and then destroyed if no longer attending clinic.
Who is collecting it?
Your practitioner / receptionist is collecting data at the start of your first session. Some information maybe requested by email or text message to ensure the smooth running of your treatment. On occasion data from relevant medical notes / letters and scans may also form part of the data collected and held by your practitioner.
How is it collected?
Collection of data will happen via pen and paper note taking, secure email, text messages, occasionally photographs, videos, and letters by mail. No personal data will be collected via social media.
Why is it being collected?
Data is collected to record, guide and supervise the your progress and be able to communicate effectively with the you for the best outcomes. It is also used to compare progress week to week and to highlight changes, red flags, yellow flags, action to be taken and a detailed dialogue of treatment provided.
How will it be used?
Data will be used to communicate appointments, session information, progress, relevant referrals, and relevant consented media.
Who will it be shared with?
Data is rarely used to communicate and be shared outside of the clinical environment. On occasion you may be asked for permission for the information to be shared with another practitioner or medical service for referred treatment:
Full permission will be requested first.
Personal data will be sent by post or email separately to your treatment information and a personal allocated reference code will be used to ensure the individual cannot be identified without the 2 pieces of data recording being put together.
Client experiences can be shared with the public with full consent from the client themselves.
What will be the effect of this on the individuals concerned?
There should be no data leakage with regards to clients.
No data is shared with 3rdparties without consented permission.
No data is sold to third parties for business reasons.
No data is held on phones unless encrypted with a pin number / finger print recognition. No phones are left unattended. Lost / stolen phones need to be locked remotely to prevent 3rdparties reading any sensitive information.
All computers / laptops and tablets are locked with passcodes and not left unattended. Only individuals with permission to read notes can access this data.
Is the intended use likely to cause individuals to object or complain?
I take data protection and privacy seriously and promote this philosophy to all the industry in relation to protecting client data.
The data mapping in place should never cause a client to object or complain. Any queries and requirements are taken seriously and honoured.
Banking
We use Barclay’s Bank to receive/transmit funds transfers and we access information via online banking. Learn more about Barclays security practices on their website https://www.barclays.co.uk
Offline Backup
Periodically we backup our online databases and store that information on secure office hard drives that are password protected and kept under lock and key only accessible by directors.
Website
We use cookies to make your browsing experience more personal. We notify you when you visit or return to one of our websites to remind you each time.
Contact Us
If you have any questions or wish to request deletion from one or more of our databases, as detailed above, please feel free to get in touch.
James Palmer, Data Protection Officer for Body Kinetics Therapy
Phone: 07522 676446
Email: [email protected]
Correspondence address:
Body Kinetics Therapy
4 Ossian Mews
London
N4 4DT